Privacy Policy

Like many sites, we use “cookies” to collect information. Cookies are files with small amounts of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a website and are stored on your computer’s hard drive. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our site.

We use Google Analytics to collect standard internet log information and details of visitor behavior patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of visitors to our website. We also collect personal data when you choose to register and voluntarily provide information in response to download forms, or event registration.

We only collect personal data to the extent that it is required for the specific purposes outlined in this Privacy Policy.

SIP may collect information about you including:

• Name
• Prefix
• Job role
• Company name
• Contact details such as postal address including billing and delivery addresses, telephone numbers and e-mail address
• Editorial interests and focus topics
• Social media profiles

Our website and media relations services are not intended for children, nor do we collect data relating to children. SIP does not collect, store or process special category data or criminal offence data.

In the course of our business, we may collect and process the personal data as described in this Privacy Policy. This may include data we receive from a data subject (for example, by completing online forms, mail or email correspondence, telephone, message services or otherwise) or data we collect from other sources, such as media services, publisher websites, social media, business partners and others. We will only process data for the purposes set out in this Privacy Policy.

Legal Basis for processing data
SIP collects and uses personal data where it is necessary for:

• The pursuit of its legitimate interests
• For the purpose of complying with its duties and exercising its rights under a contract
• Complying with our legal obligations

Our legitimate interests
The normal legal basis for processing personal data is that it is necessary for the legitimate interests of SIP, including:

• Maintain a database of journalists and other influencers so that SIP may contact them with relevant information. This is the core part of an activity known as ‘media relations’
• Contact details are used to share relevant information and content with the data subjects in order to gain media coverage and keep public audiences informed
• Professional media relations help keep journalists and other influencers informed of what is going on in their industry

We never sell, rent or share your data with other organizations except in order to comply with any legal or contractual obligation, or in order to process any contract with the data subject or any other agreements.

Any transfer of your Personal Data outside of the European Economic Area will be protected by appropriate safeguards. We will ensure that either the European Commission has made an “adequacy decision” with respect to the data protection laws of the country to which it is transferred, or we have entered into an agreement with the third party situated in that country that ensures the adequate protection of your data in compliance with the GDPR.

We will not keep your data for longer than necessary for the purposes set out in this Privacy Policy. Retention periods apply for different types of data, however the longest we will normally hold any personal data for a legal obligation or contract basis is seven years. Under legitimate interests we will retain data until the data subject ceases to be professionally active for a significant period, or the data subject requests the removal of his or her personal data. We take all reasonable steps to ensure the personal data we hold is accurate and kept up-to-date.

We take data security seriously and have put in place appropriate measures to ensure against unauthorized processing of personal data, and against the loss of, or damage to personal data. We use a variety of appropriate technological and operational procedures to help protect your personal information from unauthorized access, use or disclosure.

Our security measures include:

• Servers in a controlled and secure environment, protected from unauthorized access
• Restricted access and entry controls
• Encryption
• Internal policies setting out our data security approach and training for employees

Data subjects are entitled to certain rights under the GDPR including reviewing, rectifying and removing personal information. These rights may include:

• The right to access a copy of your data
• The right to have personal data rectified
• The right to have your personal data erased
• The right to restrict data processing
• The right to data portability
• The right to lodge a complaint with a supervisory authority

To exercise any of these rights please email your request to DataEnquiries@iba-international.com.